01Define the information in scope
Inspection records, incident information and safeguarding material can have different handling requirements. Identify the types of information your organisation intends to store, who needs access and which internal policies apply. Use that inventory to shape the technical conversation.
02Look beyond the primary environment
A residency review should cover the primary hosting location as well as backups, logs, support access and any connected services. Request confirmation of the proposed setup for your organisation. A provider name or regional label alone does not describe every place information may be processed.
03Evaluate the available regions
Discuss Europe, the United States, the UAE, Saudi Arabia and Qatar alongside the available AWS, Microsoft Azure and Google Cloud deployment options. Confirm the specific location, service configuration and contractual scope with your technical and procurement teams.
04Record the agreed responsibilities
Data location is one part of governance. Your organisation should also agree access, retention, deletion and review responsibilities. Bring the appropriate internal stakeholders into the evaluation so the implementation reflects your policies and the commitments documented for your deployment.